====== Automated Gmail-to-PDF Archiving System ======

===== Purpose =====
This system automatically searches Gmail for emails sent **to or from specific contacts or domains**, converts them into PDFs, and stores them in named folders in Google Drive. It's used to keep a searchable, organized, and timestamped record of key communications for future reference, especially across insurance and claim-related projects.

===== What It Does =====
  * Searches Gmail for all emails **to or from** a specific sender or domain.
  * Converts each email into a timestamped **.pdf** file using Google Apps Script.
  * Stores the PDFs in organized folders within Google Drive, named after the contact or domain.
  * Filenames follow this format: ''YYYY-MM-DD - TO/FROM email@domain.com - Subject.pdf''

===== How It Works =====
  - Create a new [[https://script.google.com|Google Apps Script]] project.
  - Paste the provided script for the desired sender/domain (see below).
  - Run the script and authorize permissions.
  - The script auto-creates a Drive folder (if not existing) and fills it with PDFs.

===== Script Template =====
Replace ''@example.com'' or ''user@example.com'' with your target domain or address:

<code javascript>
function archiveEmailsByDomain(domain, folderLabel) {
  var searchQuery = "from:" + domain + " OR to:" + domain;
  var threads = GmailApp.search(searchQuery);

  var folderName = "Gmail PDFs - " + folderLabel;
  var folders = DriveApp.getFoldersByName(folderName);
  var folder = folders.hasNext() ? folders.next() : DriveApp.createFolder(folderName);

  for (var i = 0; i < threads.length; i++) {
    var messages = threads[i].getMessages();

    for (var j = 0; j < messages.length; j++) {
      var message = messages[j];
      var sender = message.getFrom().toLowerCase();
      var recipient = message.getTo().toLowerCase();

      var isFrom = sender.includes(domain.toLowerCase());
      var isTo = recipient.includes(domain.toLowerCase());

      if (!isFrom && !isTo) continue;

      var date = Utilities.formatDate(message.getDate(), "GMT", "yyyy-MM-dd");
      var subject = message.getSubject().replace(/[^a-zA-Z0-9 ]/g, '').substring(0, 50);
      var direction = isFrom ? "FROM" : "TO";
      var contact = isFrom ? sender : recipient;

      var match = contact.match(/<(.+)>/);
      var email = match ? match[1] : contact;
      var filename = `${date} - ${direction} ${email} - ${subject}.pdf`;

      var blob = Utilities.newBlob(message.getBody(), "text/html", filename).getAs("application/pdf");
      folder.createFile(blob);
    }
  }
}
</code>

===== Configured Example Functions =====
<code javascript>
function archiveShariBradix() {
  archiveEmailsByDomain("Shari.Bradix@cna.com", "Shari Bradix (Clean)");
}

function archiveCNA() {
  archiveEmailsByDomain("@cna.com", "CNA (Clean)");
}

function archiveJsheld() {
  archiveEmailsByDomain("@jsheld.com", "J.S. Held (Clean)");
}

function archiveBockmon() {
  archiveEmailsByDomain("@bockmoninsurance.com", "Bockmon Insurance (Clean)");
}

function archiveMarshallTexas() {
  archiveEmailsByDomain("@marshalltexas.net", "Marshall Texas (Clean)");
}

function archiveEricPowell() {
  archiveEmailsByDomain("Powell.eric@marshalltexas.net", "Eric Powell (Clean)");
}
</code>

===== Next Steps (Optional) =====
  * Add automatic scheduling to run these scripts daily/weekly.
  * Enhance script to export attachments or summarize content with AI.
  * Back up Drive folders to external storage/cloud systems.

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''This system is designed for accuracy, automation, and fast retrieval of critical email communication records.''